Proposed Boundaries – Ontario

Rules for Making Representations

  1. The rules are made under the authority of section 18 of the Electoral Boundaries Readjustment Act, R.S.C. 1985, c. E-3, as amended.

  2. The rules may be cited as the "Federal Electoral Boundaries Commission for Ontario (Hearing of Representation) Rules, 2012".

  3. In these rules:

    (a) "Act" means the Electoral Boundaries Readjustment Act, R.S.C. 1985, c. E-3, as amended;

    (b) "advertisement" means the advertisement required by subsection 19(2) of the Act;

    (c) "Commission" means the Federal Electoral Boundaries Commission for the Province of Ontario established by proclamation on February 21, 2012;

    (d) "notice" means a notice of intention to make a representation, given in writing to the Commission Secretary within the time limit established by subsection 19(5) of the Act;

    (e) "Commission Secretary" means the secretary of the Commission;

    (f) "sitting" means a sitting held for the hearing of representations in accordance with section 19 of the Act.

  4. A person giving notice shall name the proposed electoral district or electoral districts that are to be the subject of his or her representation.

  5. For the purpose of interpreting subsection 19(5) of the Act, notice shall be considered to have been given when it is mailed, and the postmark on the envelope containing the notice shall be accepted as proof of the date of its mailing.

  6. For the purpose of interpreting subsection 19(5) of the Act, notice shall be considered to have been given where mailed electronically and received by the Commission Secretary within the required time.

  7. Where a written representation is received by the Commission Secretary without notice of intention to appear at a sitting, the Commission Secretary shall forthwith invite the person sending the representation to appear at an appropriate sitting.

  8. If the sender of the written representation informs the Commission Secretary that he or she cannot appear at the sitting, the Commission Secretary shall ask the sender for consent to make the written representation public at the sitting.

  9. In accordance with subsection 19(5) of the Act, no representation shall be heard by the Commission at any sitting unless notice in writing is given to the Commission, stating the name and address of the person who seeks to make the representation, and indicating concisely the nature of the representation and the interest of the person.

  10. Unless the sender of the written representation indicates otherwise in writing, a copy of the representation shall be made available at the sitting for examination by any person making a representation there.

  11. Where the sender of the written representation indicates in writing that the representation may not be made public, the Commission shall not consider the written representation.

  12. If no notice is received for a sitting, the Commission may cancel the sitting.

  13. If a quorum of commissioners cannot be present at a sitting, the Commission may provide the hearing of representations by one member of the Commission pursuant to section 18 of the Act or may postpone the sitting to a later date.

  14. In the event of the postponement or cancellation of a sitting, the Commission shall give public notice of such postponement or cancellation and the Commission Secretary shall notify any person who has given notice and has not been heard.

  15. Only one person shall be heard in the presentation of any single representation, including a representation on behalf of an association or group, unless the Commission, at its discretion, decides otherwise.

  16. A person giving notice to make a representation shall indicate the official language in which it is to be made and accommodation needs he or she may have.

  17. If it appears at a sitting that the Commission cannot complete the hearing of representations within the allotted time, the Commission may adjourn the sitting to a later date at the same place or at another place, having regard to the convenience of those whose representations have not been heard.

  18. The Commission may restrict the time period for oral presentations where conditions so warrant.




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